E-mail is fast and easy to use. It has quickly become the primary tool for communication in both our personal and professional lives. Because it’s used so frequently, silly errors and e-mail habits are leaving people embarrassed.
At one time or another, we’ve all been victim to sending a less than perfect e-mail. Recently, we featured an article on cell phone “Netiquette” by Andrea Bartz and Brenna Ehrlich. Since then, the duo has compiled a new list of mistakes that are made when using e-mail entitled, “5 e-Mail Habits You Should Avoid.” Their guide to sending the perfect e-mail reminds users to include things like attachments and relevant subject lines.
So the next time you’re ready to press send on an e-mail, make sure you have have reviewed Bartz and Ehrlich’s list to avoid any embarrassing moments.
Here is an excerpt from the article.
Don’t blank when it comes to the subject line.
We know you’re so super busy that half of your lunch is now embedded in the grooves of your keyboard, but is it really that hard to eke out another word or two before sending that gem into the abyss? If you don’t state your purpose right off the bat, it’s likely that your boss/contact/other important person will just ignore your subject-less e-mail wholesale or assume that it’s spam and banish it to the digital dustbin.
Everything is not urgent.
Although the fact that someone stole your “Hang In There, Baby” poster (again) may be an emergency to you, it does not necessitate the “High Priority” designation you’ve slapped on there. Especially if you’re sending out an office-wide e-mail that’s going to bosses in addition to subordinates.
If the fact that you had a “Hang In There, Baby” poster didn’t already make you appear unstable in the eyes of your co-workers, caterwauling (see what we did there?) about its disappearance in such a manner definitely will. Yup, you can say “goodbye” to that promotion and “hello” to even more depressing motivational reading materials.